Please use PUBLIC DEFENDER SERVICES' (PDS) VOUCHER FORMS revised in July 2009. The Direct Expense Voucher consists of the following: Order Approving Payment, Defense Expense Voucher. Public Defender Services requires only one certified copy of the Direct Expense Voucher and invoices. For copies of the checklist and Direct Expense Voucher Form contact our office at (304) 558-3905 or our web site: http://www.pds.wv.gov.
To receive payment, a W-9 form must be on file in our office. The payee name and tax identification number on the voucher must match the name and number on the W-9. Please contact Lisa Knell by phone: (304) 558-3905 or email: Lisa.D.Knell@wv.gov. The W-9 Form can be found on the IRS web site: http://www.irs.gov.
NOTE: The direct expense invoice must be $200 or more to be eligible for the service provider to bill as a direct expense.
When resubmitting vouchers returned (rejected) for errors, please DO NOT redo the entire voucher OR use white out on the voucher. Every voucher received by PDS is audited and entered into our computer system which assigns the voucher an Invoice Number. The Invoice Number is the nine digit number listed at the top of the Order Approving Payment. In order to prevent duplication or further delay in processing of the voucher, please attach or correct what is requested in the email and return the entire voucher to PDS. Please add the processor on the email to let them know the voucher has been resubmitted.
ORDER APPROVING PAYMENT:
DIRECT EXPENSE VOUCHER:
Expert Witnesses: A complete invoice on expert witness' letterhead. Invoice must show the date of service, service provided and the hourly rate.